"In the Beginning, all America was Virginia."
William Byrd II
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The Story of Virginia

Policies & Transparency

Codes of ethics

Codes of ethics have been written by both the American Alliance of Museums (AAM) and the American Association for State and Local History (AASLH), and written codes exist for many professions to which trustees and staff members of this society belong. While these codes are thoughtful and complete, no single code can cover all of the issues facing a complex institution like the Virginia Historical Society, with its educational, collection and large number of ancillary interests. It is appropriate, therefore, to tailor a code to the particular needs of this institution. The great majority of this document is excerpted from the 1978 edition of Museum Ethics published by the AAM, but it has been adapted to meet the specific demands of the Virginia Historical Society as it exists today. A code of ethics must be broad enough to permit interpretation and flexible enough to evolve or change as the structure of the society changes over time. Download a pdf of the codes of ethics policy.

Records retention and disposal policy

The Virginia Historical Society records retention and disposal policy is designed to provide parameters for the retention of records generated by the various departments and officers of the Virginia Historical Society, as well as guidelines for the determination of what records may be destroyed at what times and in what manner. Download a pdf of the records retention and disposal policy.

Whistleblower policy

The Virginia Historical Society's code of ethics and conduct requires trustees, officers, and employees to observe high standards of professional and personal ethics in the conduct of their duties. As employees and representatives of the Virginia Historical Society, we must practice honesty and integrity in fulfilling our responsibilities and complying with all applicable laws and regulations. Download a pdf of the whistleblower policy.

Gift acceptance policy

The Virginia Historical Society is a Virginia non-profit organization that has been recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code. The VHS welcomes the interest of prospective donors and encourages gifts that will further its mission. The mission of the Virginia Historical Society, the Center for Virginia History, is to collect, preserve, and interpret the commonwealth’s past for the education and enjoyment of present and future generations. Download a pdf of the gift acceptance policy.

Donor Privacy Policy

The Virginia Historical Society has depended on the trust and support of its donors and members since 1831 to meet its mission of preserving, interpreting, and sharing the Commonwealth’s rich past for current and future generations.  Maintaining and strengthening this trust will always be of utmost importance to the Virginia Historical Society. Download a pdf of the donor privacy policy.

Internet Privacy Policy

To assure ethical use of onlne data and to maintain internet privacy, the Virginia Historical Society has adopted internet privacy policies:

1.       Our registration forms require users to provide contact information that may include name, email address, format preference (HTML vs. text), address, and personal interests. We do not request or store sensitive information from our visitors, such as credit card or social security numbers.

2.       Internet Protocol Address: We collect an IP address from all visitors to our website.  An IP address is a number that is automatically assigned to your computer when you use the internet. We use IP addresses to help diagnose problems with our server, administer our website, analyze trends, track navigation of the website, and gather broad demographic information for aggregate use in order for us to improve the website.  IP addresses are not linked to personally identifiable information.

3.       Use of "cookies" ("remember me?"): Web cookies are used for authenticating, tracking, and maintaining specific information about web users. Cookies can make surfing the internet easier by performing certain functions such as saving passwords and personal preferences regarding your use of a particular website.  Many consider the use of cookies to be an industry standard. Your browser probably is set to accept cookies.  However, if you prefer not to receive cookies, you can configure your browser to refuse cookies.  If you set your browser to refuse cookies, it is possible that some areas of our website will not function properly.

4.       Security: All sensitive information, such as passwords and credit card information, provided to the Virginia Museum of History & Culture is transmitted using SSL (Secure Socket Iayer) encryption. SSL is a proven coding system that lets your browser automatically encrypt, or scramble, data before you send it to us. We also protect account information by placing it on a secure portion of our website that only is accessible by qualified employees of the Virginia Historical Society (the parent organization that runs VMHC).

5.       Other websites: The Virginia Museum of History & Culture website contains links to other websites.  Please note that when you click on one of these links, you are entering another website for which the Virginia Museum of History & Culture has no responsibility.

If you have a question about our internet privacy policies, please contact the Manager of Web and Digital Services at weboffice@VirginiaHistory.org.

IRS Return of Organization Exempt From Income Tax (form 990)

Audited financial statements

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